2015-07-23 Working Group Meeting

Date

Jul 23, 2015

Attendees

@Rain Michaels (Unlicensed)
@Angela Spinazzè (Unlicensed)
@Tommy Keswick (Unlicensed)
@Brian Hoffman (Unlicensed)
@Mark Custer (Unlicensed)
@Jungleen Bae (Unlicensed)
@Susan Pyzynski (Unlicensed)
@Susan Luftschein (Unlicensed)
@Cate Putirskis (Unlicensed)
@Linda Hocking
@schwrtzse (Unlicensed)
@Cory Nimer
@Maura Carbone (Unlicensed)
@Matt Francis (Unlicensed)
@Claryn Spies (Unlicensed)
@Mariella Soprano
@Elisa Piccio
@Dara Flinn (Unlicensed)

Goals

Confirm status of issues on JIRA
Discuss user personas
Get Working Goup thinking about questions from Cherry Hill
Plan user testing

Meeting details

Eastern time: 12:30 pm
Central time: 11:30 am
Mountain time: 10:30 am
Pacific time: 9:30 am

To join the meeting:
https://global.gotomeeting.com/join/504319125
Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Dial +1 (646) 749-3122
Access Code: 504-319-125
Audio PIN: Shown after joining the meeting
Meeting ID: 504-319-125

This meeting will be recorded.

Discussion items

Time	Item	Who	Notes

Time	Item	Who	Notes
10 min	Recap	Rain	Recap of what we discussed last week and what happened during the week
10 min	User personas	Rain & Mark	Questions from group about personas What has been done so far Plans for getting these wrapped up during the next two weeks
10 min	Questions from Cherry Hill	Tommy	Review the questions we have Discuss steps for resolving those questions Discuss and plan user testing
10 min	JIRA issues	Rain & Mark	Organizing JIRA issues and making sure everything is up
10 min	Test corpus	Mark	Describe intent of test corpus Discuss how this will be accomplished
10 min	Wrap up & questions	Rain Mark	Open time for questions Confirm date and time of next meeting Reminder of communication channels

Meeting minutes

Recording:

Next steps:

User Personas (draft work): the Working Group will complete the draft of the personas by next Thursday, 7/30.
1. Everyone in the Working Group should have input into the personas.
2. Personas also need to be written for crawler-type users.
3. After Thursday 7/30, Cherry Hill will organize the personas.
4. Cherry Hill will create test scripts from the personas (also after Thursday 7/30).
  1. Once these tests are created, Cherry Hill will work with Dara, Susan and Mark to set up actual user tests. We will be looking to do 3-4 tests, and each test will run 30-40 minutes. They will be run using GoToMeeting, with the testee sharing their screen. The tests will be recorded.
5. The Working Group will be asked to review Cherry Hill's organization and the test scripts a couple of days prior to the 8/6 meeting.
6. Per the Working Group's request, we have added a bulleted list of information that would be helpful in the personas.
JIRA issues: the Working Group has confirmed that everyone has had the chance to review these and give their input, so now the focus is on the personas. Once the personas are set, Cherry Hill will organize the JIRA issues.
Test Corpus: Mark has taken the lead on this project and will be responsible for getting the data in. Meanwhile, he has asked for participation from the working group in terms of getting data to use.
1. The test corpus will not be publicly accessible (using either robots.txt or perhaps htpasswd protection, to be decided in conjunction with LYRASIS).
2. Raw XML is the best form for receiving data.
Examples of good, bad, and desired user experiences: the Working Group should go through this, and also look at real-world ArchivesSpace instances. Examples of the good and bad from real world examples will be extremely helpful (please include links). A list of ArchivesSpace members, some linked, can be found here: http://www.archivesspace.org/members.
Next meeting is on Aug 6, 2015

Additional notes:

The working group requested examples of style guides so that they know what to expect. The term we should be using is pattern library rather than style guide. Pattern libraries are documents that show every pattern that is used on a site (e.g. a form field, a button, a header) and how those patterns should display. A great starting point is Pattern Lab – http://demo.patternlab.io/ – where all of the elements can be viewed in different responsive settings. Some examples of good style guides / pattern libraries include: https://www.drupal.org/style-guide and http://patterns.alistapart.com.

While everything that is already known that should be addressed needs to be in either a JIRA issue or in the personas, the tasks don't need to be in both. We will be creating JIRA issues for any needs that are represented only in personas.

Krista brought up that most users come to ArchivesSpace projects with questions and are more likely to be in browse mode than search mode.

Based on roll call, everyone except Maura and Elisa were able to join this call.

Action items

Jul 30, 2015 Working Group will finish reviewing user personas

Aug 4, 2015 Working Group will finish giving input into good/bad/desired UI experiences

Aug 4, 2015 Cherry Hill will organize personas

Aug 4, 2015 Cherry Hill will write test scripts for user testing

Aug 4, 2015 @Rain Michaels (Unlicensed) will post agenda for the 8/6 meeting

Aug 6, 2015 Working Group will provide @Mark Custer (Unlicensed) with material for the test corpus